Direct Answer
Pre-shipment inspection involves scheduling an on-site factory visit near production completion, checking a representative random sample, verifying quantity and packaging, then documenting everything in a photo report before deciding whether to approve shipping.
Why Pre-Shipment Inspection Is Essential
Once a shipment leaves the factory, correcting any quality or quantity issue becomes extremely costly or impossible. An on-site inspection before shipping is your last line of defense against receiving goods that don't match what was agreed.
Steps in the Inspection Process
- Schedule the inspection: A date is set with the factory near production completion.
- On-site visit: The inspection team visits the factory on the scheduled date.
- Random sample check: Instead of inspecting every unit, a representative sample is checked against agreed standards.
- Quantity and packaging verification: Confirming the actual count and the integrity of packaging and labels match the spec.
- Photo report: Every observation is documented with photos and a clear written report.
What Happens If an Issue Is Found?
If a problem is discovered, we coordinate with the factory to fix it before shipping, or decide not to approve shipment of the defective batch until it's resolved.